PRIVACY POLICY

Last updated: October 31, 2026

INTRODUCTION

WorkInPilot Inc ("we", "us", or "our") operates the workinpilot.org website (the "Service").

This page explains how we collect, use, disclose, and protect personal data when you use our Service, and the choices you have regarding that data.

Use of the Service is subject to this Privacy Policy.

WHO WE ARE

• Controller: WorkInPilot Inc
• Registered address: Greenwich Village, New York, NY 10014
• Privacy contact: privacy@2ksinc.com
• Data Protection Officer: dpo@2ksinc.com

INFORMATION COLLECTION AND USE

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Usage Data
• Documents and content You upload to the Service, including résumés and other career materials

  Information From Third-Party Sign-In Services

  The Service allows You to create an Account and sign in using a third-party account, including Google, GitHub, and Bluesky. If You choose to do so, We receive a limited set of information from that provider:

  Google We request only the openid and email scopes. We receive Your email address, whether that address is verified, and a stable account identifier assigned by Google. We do not request or receive Your Google profile, contacts, calendar, Drive files, or any other Google data.

  GitHub We receive Your GitHub username, numeric account identifier, and verified email address.

  Bluesky We receive Your decentralized identifier (DID), handle, and public display name.

  We use this information solely to create Your Account, to identify You when You return, and to contact You about the Service. We store the provider's stable account identifier so that We can recognize You on subsequent sign-ins. We do not use information obtained from these providers for advertising, and We do not sell it or share it with third parties for their own purposes.

  You may revoke Our access at any time through Your provider's account settings — for Google, at https://myaccount.google.com/permissions. Revoking access prevents future sign-ins through that provider but does not by itself delete Your Account; to delete Your Account, contact Us as described below.

  Usage Data

  Usage Data is not collected by us, but is collected automatically by services like Apache Web Service when using our Service. All other refernces to 'Usage Data' in this section refor to services we do not directly control within our app. We retain the data you enter, but that is your property, not our data.When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device's unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

  Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

  When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device's unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

  We may also collect information that Your browser sends whenever You visit Our Service or when You access the Service by or through a mobile device.

  Tracking Technologies and Cookies

  We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies We use include beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

  • Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service.
  • Web Beacons.We do not use beacons.You may find that some other Service or email may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

  We store cookies only as a means of facilitating temporary user selections that must be shared across processes. Other services may create cookies. Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser.

  Unless required by law, we do not use non-essential cookies. Period.

  We use both Session and Persistent Cookies for the purposes set out below:

  • Necessary / Essential Cookies

    Type: Session Cookies

    Administered by: Us

    Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

  • Cookies Policy / Notice Acceptance Cookies

    Type: Persistent Cookies

    Administered by: Us

    Purpose: NOT USED

  • Functionality Cookies

    Type: Persistent Cookies

    Administered by: Us

    Purpose: NOT USED.

  For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of Our Privacy Policy.

  Use of Your Personal Data

  The Company does not use your Personal Data for any purpose, unless you request assistance or require us to use or access your personal data. Our contact is made through your internal WorkInPilot email address, as required.

  We never share Your Personal Data, within the limits of the law.

  With Your consent: We may access Your Personal Data to assist you or to respond you a request you make.

  Retention of Your Personal Data

  The Company will retain Your Personal Data only for your own consumption.

  Where possible, We apply the shortest retention periods and/or reduce identifiability by deleting, aggregating, or anonymizing data.

  • Account Information

    • User Accounts: retained for the duration of your account relationship plus up to 24 months after account closure to handle any post-termination issues or resolve disputes.

  • Usage Data

    • We do not retain data that identifies you personally unless you request it or consent to it. We respect and apply strong privacy principles.

    • Server logs (IP addresses, access times) are retained - with anonymized entities to the extent possible and practical - up to 24 months for security monitoring and troubleshooting purposes.

  Usage Data is retained that is necessary for security, fraud prevention, or legal compliance.

  We may retain Personal Data beyond the periods stated above for different reasons:

  • Legal obligation: We are required by law to retain specific data (e.g., financial records for tax authorities).
  • Legal claims: Data is necessary to establish, exercise, or defend legal claims.
  • Your explicit request: You ask Us to retain specific information.
  • Technical limitations: Data exists in backup systems that are scheduled for routine deletion.

  You may request information about how long We will retain Your Personal Data by contacting Us.

  When retention periods expire, We securely delete or anonymize Personal Data according to the following procedures:

  • Deletion: Personal Data is removed from Our systems and no longer actively processed.
  • Backup retention: Residual copies may remain in encrypted backups for a limited period consistent with our backup retention schedule and are not restored except where necessary for security, disaster recovery, or legal compliance.
  • Anonymization: In some cases, We convert Personal Data into anonymous statistical data that cannot be linked back to You. This anonymized data may be retained indefinitely for research and analytics.

  Transfer of Your Personal Data

  Where required by applicable law, We will ensure that internet transfers of Your Personal Data are subject to appropriate safeguards and supplementary measures where appropriate. The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

  Delete Your Personal Data

  You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

  Our Service may give You the ability to delete certain information about You from within the Service.

  You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any Personal Data that You have provided to Us.

  Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

  Disclosure of Your Personal Data

  Business Transactions

  If the Company is involved in a merger, acquisition or asset sale, Your Personal Data will be subject to you option: if you prefer you may delete it, retain it, or have it transferred. We will provide notice and opt-out compliance before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

  Law enforcement

  Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

  Other legal requirements

  The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation
  • Protect and defend the rights or property of the Company
  • Prevent or investigate possible wrongdoing in connection with the Service
  • Protect the personal safety of Users of the Service or the public
  • Protect against legal liability

  Security of Your Personal Data

  The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially reasonable means to protect Your Personal Data, We cannot guarantee its absolute security.

  Detailed Information on the Processing of Your Personal Data

  The Service Providers We use may have access to Your Personal Data. These third-party vendors collect, store, use, process and transfer information about Your activity on Our Service in accordance with their Privacy Policies.

  Usage, Performance and Miscellaneous

  We may use third-party Service Providers to maintain and improve our Service.

  • hCaptcha

    Their Privacy Policy can be viewed at https://www.hcaptcha.com/privacy

  Children's Privacy

  Our Service does not address anyone under the age of 16. We do not knowingly collect personally identifiable information from anyone under the age of 16. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 16 without verification of parental consent, We take steps to remove that information from Our servers.

  If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.

  Links to Other Websites

  Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

  We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

  Changes to this Privacy Policy

  We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

  We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

  You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

  YOUR PRIVACY RIGHTS

  Depending on where you live, data protection law gives you rights over your personal data. You can exercise any right available to you by contacting us using the details in the Contact section.

  If you are in the EEA or the UK, you have the right to request access to the personal data we hold about you; rectification of inaccurate or incomplete data; erasure; restriction of processing; and portability of data you provided to us. You also have the right to object to processing based on our legitimate interests and to object to direct marketing at any time, and to withdraw your consent at any time where we rely on consent. You have the right to lodge a complaint with your local data protection supervisory authority.

  If the CCPA/CPRA applies to us and you are a California resident, you may have rights to know what personal information we collect, use, disclose, sell, or share; to request deletion of your personal information; to correct inaccurate personal information; to opt out of the sale or sharing of your personal information; to limit certain uses and disclosures of sensitive personal information; and not to receive discriminatory treatment for exercising protected rights, subject to the statute's scope and exceptions.

  CHANGES TO THIS PRIVACY POLICY

  We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

  We will update the "Last updated" date when this Privacy Policy changes.

  CONTACT US

  If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

  • Privacy requests: privacy@2ksinc.com
  • Data Protection Officer: dpo@2ksinc.com
  • By email: info@workinpilot.org